EXHIBITOR GUIDELINES



NOISE LEVELS 
Please keep sound at a level that allows neighboring exhibits to be able to conduct business. We will ask you to turn down or turn off any sound system/amplifier that is bothering your neighbors. Failure to do so will result in loss of power from your exhibit. Noise makers (air horns, bull horns, sirens, etc) are not permitted. 

SECURITY 
Show management is responsible for providing security coverage beginning at the official, published move-in time and ending at the official, published move-out time.  Security will be provided 24 hours a day

Exhibitors are responsible for security of their booth and any loss or damage to their property during official move-in hours, move out hours and show hours, including 1 hour prior to show opening and ½ hour after show closing. 

Off Road Sports LLC assumes no liability for any loss, damage, or injury to any property of the exhibitor or to any of its officers, agents, employees, or contractor, whenever attributed to accident, fire, or any other cause whatsoever. 

SECURITY TIPS 
Securing your exhibit materials and items is always a good idea. Most losses occur during move-in and move-out, and the first ½ hour after a show closes. 
 Do not leave your booth unattended at any time! AV equipment, cash registers, and product should be placed under a table or in a box.  Cover your tables and products after move-in and after show hours by using a sheet or something similar. The sheet can be secured with bungee cords or duct tape. 
 Do not indicate the contents on the outside of your boxes and crates. These items pass through many hands during the shipping process as well as during the show. 
 Permanent identification on your property will reduce temptation and make the return of these items easier should they disappear. 
 NEVER leave money, purses, wallets or laptops unattended in your booth. Take your cash, credit cards, and credit card receipts with you at the end of each day. 
 Do not leave valuable items/ personal items in clear view or within reaching distance of other people. Once the show closes, always be sure to pack your valuables first. 

STAFFING 
Exhibit booths must be staffed during all published show hours. Exhibits must open promptly at the published time each day and remain open until the closing hour each day. The hall opens 1 hour early to exhibitors on show days and remains open ½ hour past closing each day. If an exhibitor needs access to booth before/after exhibitor hours, they must obtain security clearance from show management. Please contact the Show Management at the show office or at exhibitor registration. 

STICKERS ARE NOT ALLOWED ON SOUTH POINT GROUNDS! 
Stickers are not allowed to be given out at South Point to attendees, guests or other exhibitors! Exhibitors will be charged for removal of any stickers found affixed to walls, floors, poles or South Point property in general. 

BOOTH CHANGES 
Changes to your booth location can occur at any time from the initial assignment until show opening. Modifications to an exhibitor’s display may be made by show management at any time. All booth designs are subject to on-site Fire Marshal approval. 

BOOTH DESIGN GUIDELINES 
 Each 10’ x 10’ vendor booth consists of 8’ high Black/White/White/Black back drape, 3’ high Black side drape and a 7” x 44” company ID sign. 
 Exhibitors are not allowed to put anything above the maximum height allocated for each type of booth without show management’s approval

            o 10’ x 10’ – 10’ x 40’ 8ft. height limit

            o Island 16ft. height limit

            o Perimeter & Peninsula 12ft. height limit 
 Each exhibitor is entitled to a reasonable sight line from the aisle regardless of exhibit size. In standard, perimeter, and peninsula booths, all products must be kept at a maximum height of 4 feet at least 5 feet back from the aisle. 
 All printed materials and samples must be distributed within your booth only. Working the aisles or approaching people outside your booth is prohibited. 
 Exhibitors may hang graphics in their booth, but they cannot exceed the maximum height allowed. All signs must be professionally produced. Hand written signs are prohibited. Placement of signs must be approved by show management. 
 The use of corrugated boxes, unlabeled bins, etc. to display and/or sell product or merchandise is discouraged and may not be permitted by the Fire Marshal. 
 Unsightly storage of inventory within your booth area during show hours (cartons of product) is not permitted. 
 All booths must accommodate and be accessible to the handicapped in compliance with the American Disabilities Act regardless of your company’s size. 

Please contact show management if your booth does not meet or exceeds the show guidelines or if your exhibit has an area with solid walls or ceiling/canopy that exceeds 200 sq ft. 

INDOOR CANOPIES/TENTS/E-Z UPS – NOT ALLOWED 
South Point strictly prohibits ALL Tents, E-Z Ups & Canopies in all buildings. T There are no exceptions to this rule. OUTDOOR 

DEMONSTRATIONS 
While entertaining/demonstrating in booth, you must arrange booth so audience does not block aisles, overflow into nearby booths or disrupt your neighbors’ business. Normal traffic flow must be maintained at all times 

FACILITY USE 
Do not attach your materials or puncture any surface that is part of the facility, including columns. This means no screws, nails, tacks, tape, carpet tape, stickers, and/or decals on anything but your own property. Doing so may result in a charge to your company from the facility for repair and clean-up. The facility, the contractor, and Family Events are not responsible for exhibitor property that is removed from a surface that is part of the facility. 

FIRE & SAFETY 
All exhibitors are required to abide by the rules and regulations listed below and with 2000 UNIFORM FIRE CODE section 2505. 
 All materials must be flame resistant. This includes, but is not limited to, drapes, curtains, table coverings. 
 No combustible materials should be attached to or hung from the sides or the back of the booth. 
 Outside areas enclosed by solid walls and/or ceilings (tents, E-Z Ups, canopies) must be approved in advance by the Fire Marshal and require operational smoke detectors inside the enclosed area. They must also have an alarm, fire extinguisher or a smoke detector in or connected to the outside area. Other restrictions may apply. 
 Fire extinguishers, fire hoses and sprinkler closets must be visible and accessible at all times even if located in your booth. 
 Aisles and exits must be kept clear and free of obstructions. 
 No storage of any kind is permitted behind the back drape line of your booth. Empty packing containers, wrapping or display materials must be removed from the exhibit hall. 
 Use or storage of compressed gases, helium, flammable liquids, explosives, and other toxic or hazardous materials may be done only with a permit and approval by the Fire Marshal and Facility. 
 Combustible rubbish should be removed from your booth daily. 
 Open flames for any reason require show management, Fire Marshal and Facility approval.  No standing on chairs, tables, rented furniture or any facility equipment for safety precautions. 
 All carpet must be adhered to the floor by the contractor or the exhibitor. 
 No animals allowed except those assisting the physically impaired. 

MATERIAL DISPLAYED 
Show management reserves the right to require exhibitors to remove any materials from their exhibit which is determined, at our discretion, to be inappropriate. 

MOTOR VEHICLES 
 Fuel level must not exceed ¼ tank of gas or contain more than 5 gallons, whichever is less. 
 Refueling and de-fueling of vehicles must be done outside the facility and appropriate safety equipment must be used. 
 Fuel vents must be sealed to prevent the escape of volatile and flammable vapors. 
 All batteries must be disconnected (negative battery terminal must be disconnected). 
 Gas caps must be locked or taped shut.  No ignition source may be within 20 feet of the vehicles. 
 Keys must be kept on site in the event an emergency removal of the vehicle is required. 
 Vehicles and exhibits cannot block exit doors or fire lanes. Operation of any internal combustion engine is prohibited without Fire Marshal approval.

 No vehicles are authorized to be in the building for unloading at any time. 
 Vehicles are subject to random inspections by the Fire Marshal. 
 AT NO TIME DURING THE SHOW ARE VEHICLES TO BE STARTED, DRIVEN OR MOVED. 
 Only exhibitors with an exhibitor wristband will be allowed to remove vehicles, motorcycles, ATVs, watercraft, trailers or anything with two or more wheels. 
 If vehicles in a booth are being removed by a third party, exhibitors need to provide show management with the contact and company name of the responsible party 
 All vehicles MUST be removed by Sunday, October 4 at 9:00pm or they will be subject to towing

MOVE-OUT 
Early move-out is prohibited, including the early removal of vehicles. Tear down will begin at the close of the show. Remember, crates may take a few hours to be returned. Please plan accordingly. Early tear-down will result in forfeiting your rights to participate in the option renewal program for any future Family Events shows. 


EXHIBITOR BADGE POLICY

MotoCon EXPO  | February 26 & 27, 2016


WHY YOU NEED EXHIBITOR BADGES

Badges will be required for all personnel to enter the exhibit area during move in, move out and show hours. Badges must be worn at all times while in the exhibit area and to enter the exhibit hall before and after posted show hours. All exhibitor badges must show both the exhibiting company name and the individual’s name.


HOW TO ORDER YOUR EXHIBITOR BADGES

Enter the names of the booth personnel in the text box on the registration page.  Type both first and last names, separated by a comma.


ADDING AND DELETING FROM THE LIST 

The names you provide on the Registration Form will receive an exhibitor badge allowing access to the show during move in, move out and show hours. Only those people designated as key contacts will be allowed to add or delete names from this list. Key Contact person is considered to be the individual that submitted registration form.  For any changes key Contact person can Contact:

Jon Erickson

435-635-1597

jon@offroadsportsllc.com

NUMBER OF COMPLIMENTARY BADGES PER COMPANY

Each exhibiting company is entitled to four (4) complimentary badges per booth, with a maximum of twenty (20) for any one company.


EXHIBITOR BADGES ARE FOR PERSONNEL WORKING IN THE BOOTH ONLY

Badges will not be provided to any attendees of the show


ON-SITE FEES / ADDITIONAL EXHIBITOR BADGES

Registration Forms not submitted by February 1, 2016 will be charged on-site fees of $20.00 each. Additional exhibitor badges may be purchased in advance or at exhibitor registration for $20.00 each. Any badge reprints onsite will be subject to a $5 fee.


WORK BADGE FOR SET-UP & TEAR-DOWN ONLY

Persons that will be assisting with the set up or tear down of your display must be issued a work badge on site. This includes EAC’s (Exhibitor Appointed Contractors). This work badge will allow access on the show floor during move in/move out and is not valid during show hours. Please direct personnel to exhibitor registration (located in middle of Building 4 during move-in) to obtain work badge.

Badge Pick-up

You can pick up your badges on-site Thursday before the event.

2017 Dates Coming Soon!       

RESERVE YOUR VENDOR SPACE NOW!

OFF-ROAD SPORTS INDUSTRY EXPO

South Point Hotel & Casino - Las Vegas, NV


INSURANCE POLICY


Your company and any outside contractors you hire for the trade show will be subject to responsibility for claims arising out of the use of the premises of South Point Casino. South Point Casino requires your company and any outside contractors that you hire agree to obtain and maintain Comprehensive General Liability Insurance during the use of the premises. Such insurance shall be in the amount of not less than $1,000,000 combined single limit, $2,000,000 in the aggregate for General Liability and $1,000,000 combined single limit for personal injury and property damage. MotoCon Expo, Off Road Sports LLC and their subsidiaries, parent companies and affiliates, agents, officers, directors, and employees shall be named as additional insured on such policy. Your company and any outside contractors that you hire shall supply Certificates of Insurance prior to February 20, 2016.  

Exhibitors and their contractors assume responsibility and agree to indemnify and defend  MotoCon Expo, Off Road Sports LLCand their agents, officers, directors, and employees against claims or expenses arising out of the exhibition premises. 

Exhibitors and their contractors understand that neither  MotoCon Expo, Off Road Sports LLC and their agents, officers, directors, and employees maintain insurance covering the exhibitor’s property and it is the responsibility of the exhibitor to obtain such insurance. 

To obtain a Certificate of Liability Insurance: Contact your liability insurance provider and request that they provide proof of insurance. 

Exhibitors who do not have general liability coverage, or cannot obtain the required certificated of liability insurance as required by show management from their current provider, can obtain insurance online from K&K Insurance: www.kandkinsurance.com/

or any other online insurance agency. 

Any exhibitor who does not provide a Certificate of Liability Insurance to Show Management will not be allowed to move-in to the show! Type your paragraph here.